From smaller conferences, traditional seminars and modern business events, to larger congresses, we take great pride in our work.
Services
INK conferences international team is here to provide complete services with deep knowledge of best live and digital services.
Are you looking for an expert in event and conference management?
INK conferences international team is here for you to assist with best local knowledge of services and take over full or only partial involvement in co-designing of your next conference or congress.
Virtual & Hybrid event management:
- Online platform for event organization and management
- Online campaign through email or SMS
- Possibility of integrating external CRM
- Customized event website including registration, abstract, ticketing and subscription functions
- Customized mobile application for the event
- Data management and analysis
- International language options (English, French, German, Slovenian and Serbo-Croatian)
- Simultaneous interpreter
- Professional video production service (video production crew, broadcasting, live streaming)
- Professional recording studio in Ljubljana with adequate internet capacities (studio lighting, sound system, visual and graphic effects, etc)
Before the event we propose and deliver:
• Full assistance during the bidding procedure
• Financial projection and budget proposal based on swot analyses
• Perfect venue research, location selection, negotiating and contracting
• Preparing the entire visual identity of the event
• Quality software for the conference web page design for dedicated conferences
• Registration services (handling fees and payments) for delegates, exhibitors and sponsors
• Logistics: accommodation, transfers, catering, entry visa
• Social programme proposal with special venues
• Programme management, speaker liaison, abstract, poster management
• Organizing site – inspections and regular conference calls with the client
• Sponsorship packages
• Conference gifts
Once the conference is in full swing we can assist you with:
- Logistics and overall organization
- Conference secretariat
- Hostesses
- Registration badge printing and tickets for social events
- On-site staff and event logistics
- Meet and greet services
- Signage and displays, printed materials
- Side events (inauguration, reception, gala dinner, sightseeing trips)
- Insurance coverage
- Technical services (translation, webcasting, photographers, etc.)
- Assistance with social networks and marketing
Once adrenaline drops – after the conference:
- We evaluate the event with client and suppliers
- Accountancy and settlement of invoices
- Final financial report
Get in touch with us!
Our stories
Latest update about upcoming conferences
Due to the Covid-19 pandemic, international conferences that were planned to be held in Slovenia are rescheduled or cancelled. Ink Conferences is in line with the changes in the industry and providing PCO services for virtual conferences as well.
Virtual 7th ICDS International C. difficile Symposium in September 2020
Registration and abstract submission for 7th ICDS International C. difficile Symposium - Virtual meeting is now open!
What do conference organizers think of Ink Conferences?
Organizing an association, institutional or corporate conference demands extensive organization and destination knowledge, conference management know-how as well as experiences in handling events of different sizes. From the bidding process to collecting first attendee registration to finishing the final conference budget, the PCO builds a strong relationship with the conference organizers.